Second Mobile Numbers, Tech Sharing and Other Ways to Protect Employee Privacy
Employee privacy is a hot button issue these days, in part because of the rise of mobile technology. As more workers use tablets and smart phones in their day-to-day business, IT departments are continually working to figure out how to safeguard these devices from hacking, malware and scammers attempting to exploit company data. At the same time, business owners don't want to alienate their employees by overtly monitoring them from nine to five. Fortunately, there are solutions, like adding two phone numbers on one phone, which can enhance employee privacy without fostering resentment.
1. Adding a Second Mobile Number
Workers who use smart phones on a daily basis can benefit from having a virtual phone number. While your employees may be skilled at protecting themselves from malicious cyber attacks while at work, how they use their devices for personal matters could be an altogether different story. Adding an additional phone number will allow them to use one number for personal matters and another for business, thus safeguarding their business contact information from attacks sustained on their personal line.
2. Tech Sharing Among Employees
If your business operates with company-owned devices, allowing employees to share tablets, laptops and other pieces of technology can both save on costs and enhance security. Some workers may be willing to take bigger risks with technology that they own but be more careful about how they use items they share with their colleagues.
3. Open Communication
Monitoring employee activity is a good way to prevent security breaches, but if workers aren't aware of the surveillance, it could lead to trouble. Open and honest communication about monitoring policies is essential from the day you hire an employee, so they'll know what they can and cannot do on their mobile devices. Long-time employees may benefit from a refresher on your company's policies, and any time you make a change to company regulations, it's important to let workers know well in advance.
Employee security and privacy is something that all business owners must take seriously, but this doesn't mean that they should harbor mistrust toward staff members. In most scenarios, security breaches can be attributed to a single mistake, rather than an intentional misuse of technology. The best way to avoid these errors is to employ strong and consistent privacy protection policies.